In Postlab, Documents are your video editing app’s project files added or imported into a Production. Once inside a Production, Documents are synced with the Postlab Cloud service for activity tracking, versioning, and collaboration possibilities.

Currently Supported Video Editing Apps

Getting Started

Documents are stored inside a Production, a bundle of files downloaded and cached on your local computer. Are Documents already available inside your Production? First time accessing these Documents on your computer? Click [Download] to get started. Otherwise, add or import Documents into your Production.

Add a New Document

In a Production, click <The Big Plus Sign Button> → DOCUMENTS → <Your Video Editing App> → New...

  • Final Cut Pro X Library

    • LIBRARY NAME - name it.

    • DESCRIPTION - describe it.

    • MEDIA LOCATION - set how storage locations will be defined when a Team Member opens this Library.

    • TEMPLATE LIBRARY - create a new Library based on a Template.

      • Preferences → Templates

  • Premiere Pro Project




      • Preferences → Templates

Import a Document

In a Production, click <The Big Plus Sign Button> → DOCUMENTS → <Your Video Editing App> → New...

🛠 Workflow Tip: Import Documents, Not Media

Final Cut Pro X lets you import media into a Library. If that’s true of your Library, you’ll have to separate the media from the Library before importing it as a Document in Postlab.

  1. In FCP X, use [Consolidate] on the Library to move media outside of it to a super-fast, local drive.

  2. Move the Original Media outside your Library to a fast, local drive with enough space (e.g. RAID, SSD).

  3. Relink to the Original Media on that local drive.

🛠 Workflow Tip: On Adding / Importing Final Cut Pro X Libraries → MEDIA LOCATION

When you add or import a Library into Postlab, Postlab has you define a MEDIA LOCATION for each Library:

  • Individual- allow each Team Member to set their own Storage Locations for this Library. Perfect for Teams using their own local media drives in distributed locations.

  • Shared- define a common set of Storage Locations for this Library. Perfect for Teams who use shared storage, whether on-premise or in the cloud (like Postlab Drive!).

Unique to Postlab, setting MEDIA LOCATION for each Library lets your Final Cut Pro X Team collaborate without the friction of constant media relinking.

Inside a Document

  • (Document Name) - the name of the Document.

  • Description - this Document’s description.

  • Status

    • Application Status - give your Team an at-a-glance view of this Document’s progress.

    • Approval - use Postlab with your clients or producers for some Review & Approval.

  • Media Status - Postlab can tell you when media is online, offline, or partially missing.

    • Click the Media Status indicator for a report on all available media, or direction on relinking media if everything’s offline.

  • Documents


      • [Download]

    • When editing a Document for the first time:

      • JUST HAVE A LOOK - [Open Copy]

        • The last version of this Document synced to Postlab Cloud is downloaded to your local computer then opened in your video editing app.

        • Take a look at this Document, then close it when you’re done.

        • Documents opened this way are not synced with Postlab Cloud.

      • LET’S GET TO WORK - [Start Editing]

        • This Document is downloaded from Postlab Cloud, locked for use by others on your Team, then opened in your video editing app.

    • While the Document is Open in your Video Editing App:

      • If Postlab doesn’t detect any changes in your Document:


          • [Check for Changes] - manually nudge Postlab to compare this open Document with the Document on Postlab Cloud.

      • Once you’ve started editing:


          • [Open Library] - Postlab takes you back to your edit session in your video editing app.


          • What have you changed? - add meaningful comments. Add to your bread crumb trail. Be a good team player.

          • [Upload] - upload this Document to Postlab Cloud, which unlocks it for use by someone else.

      • If a Document’s locked:

        • [FORCE UNLOCK]

          • Transfers control from the Team Member who was working on the Document to you.

          • Opens the latest version of the Document last synced to Postlab Cloud.

          • Any work-in-progress on the formerly locked Document should be considered orphaned and lost.

    • Activity

      • Open copy of this version

        • A copy of this version of the Document is downloaded from Postlab Cloud to your local computer, then opened in your video editing app.

        • Useful for seeing a Document at a particular moment in time, perhaps for troubleshooting.

        • Documents opened this way are not synced with Postlab Cloud.

      • Export this version

        • Export a copy of this version your Document outside of Postlab to your local computer.

        • Useful for seeing a Document at a particular moment in time, perhaps for troubleshooting.

  • ⚙️ (Options)

    • [Reload] - nudge Postlab to resync your Document with current date from Postlab Cloud.

    • [Edit Description] - is that space under your Document name still blank? Add a Description! It’s a full-featured, rich text editor. Bold. Italics. Underline. Do it.

    • [Export] - export a copy of your Document outside of Postlab to your local computer.

    • [Duplicate] - duplicate a Document inside your Production.

    • [Remove Local Copy] - removes the currently cached local copy of this Document, prompting you to download a fresh copy from Postlab Cloud.

    • [Housekeeping] - compares Document changes between the locally cached version with the version on Postlab Cloud, then removes any unnecessary references for faster syncing with Postlab Cloud..

    • [Delete] - delete this Document inside your Production.


How do I make my project files available to my Team?

Add or import project files as Documents inside a Production. If you’re using Postlab Drive, you might be tempted to upload these directly to Drive. You can... but you’ll miss out on the real magic of Postlab with activity tracking, versioning, and collaboration.

What is Housekeeping?

Postlab saves each version of a Document. But it doesn't save an entire version each time. It only saves the parts that have changed. When you go back to a previous version in Postlab, the Document is reconstructed based on what parts changed, and when. For that, a lot of reference points are saved. Over time, many of them become moot. Housekeeping will check each of those references, then decide which one’s are needed. If it’s not needed, it's removed. This makes Productions open faster and feel more responsive.

Housekeeping is done automatically on the server. So downloading a Production for the first time always feels neat and tidy. But like real life, housekeeping can be time-consuming. The more versions you have of a Document, the more references to compare, the longer housekeeping takes. Housekeeping’s best run after finishing a job, or if a Production starts to feel a bit sluggish.

If your Production still feels sluggish:

  1. In Finder, delete the Production bundle from Postlab’s Default Production Folder (Preferences → General → DEFAULT PRODUCTION LOCATION).

  2. In Postlab, redownload the Production when prompted.

How do I delete a Document?

  1. Select a Document.

  2. Click ⚙️ (Options), then [Delete].


  4. If you still want to delete this Document, follow the instructions, then click [Delete...].

Still have questions?

Email us!